Terms and Conditions of the contest

MEGACITIES SHORTDOCS

VIDEO CONTEST TERMS AND CONDITIONS

2019 EDITION (Edition 5)

NO PURCHASE IS NECESSARY TO ENTER OR WIN THE CONTEST.

Entering this Contest means that you agree to the following Terms and Conditions.

 

 1. ORGANIZATION

MEGACITIES-SHORTDOCS (MC-SD) is a French non-governmental organization headquartered in Paris, with representatives in some of the megacities covered by the contest.

MC-SD Contest – Contact : contact@megacities-shortdocs.org

 

2. HOW TO ENTER THE CONTEST?

To enter the contest, access the “http://www.megacities-shortdocs.org” website and fill in the registration form online before July 15 midnight French time. You will then receive the process to upload your ShortDoc and other components to be processed before July 31, midnight French time.

 

3. KEY DATES

Applications are open on January 31, 2019

  • The full application process requires two steps:
  • Register online on our website: megacities-shortdocs.org before July 15, 2019 (midnight French time)
  • Upload your video o the festival’s platform: shortfilmdepot.com before the July 31, 2019.

Important note: the ShortDoc Maker who registers on the shortfilmdepot platform must be the same person who first registered on our website. If the ShortDoc was produced by a team, there must be only one representative for the group. If the team’s ShortDoc is awarded, the representative will be given the rewards.

  • Jury selection and online public vote will take place between August 12 and September the 16, 2019 (midnight French time).
  • The Paris Award Ceremony will take place mid-November, 2019.
  • Festival and screenings will then be organized in a selected number of megacities between November 2019 and the end of March 2020.

 

4. AWARD & PRIZES’ CATEGORIES

Awards and Prizes will go to the following categories[1][2][3]:

“The Best ShortDoc Award” goes to the best Shortdoc selected by our Jury with a reward of 2000€ equally shared between the ShortDoc Maker and the initiative owner. Both win a trip and a 3 night’s stay in Paris during the Awards Ceremony.

“The Special Jury Award” goes to a ShortDoc very much appreciated by our Jury with a reward of 1500€ equally shared by the ShortDoc Maker and the initiative owner, as well as a trip and a 3 night’s stay in Paris during the Awards Ceremony.

“The Public Choice Award” goes to the most liked Shortdoc on our YouTube channel during the Public vote (August 12 to September 16), with a reward of 750€.

We encourage students with a Prize: “The Best Student Shortdoc Prize” goes to the best Student ShortDoc Maker, with a reward of 750€, a trip to Paris and a 3 night’s stay during the Awards Ceremony.

 “The Best Tech4Good Prize” goes to the ShortDoc Maker presenting the best Tech initiative, with a reward of 750€. Both ShortDoc Maker and initiative owner win a trip and a 3 night’s stay in Paris during the Awards Ceremony.

“Le Prix de la Métropole du Grand Paris” goes to a ShortDoc shot in Paris and its area with a reward of 750€ for the ShortDoc Maker.

 

5. PARTICIPATION RULES

     a) Contest Framework:

  •    Purpose of the ShortDocs

The spirit of MC-SD’s contest is to outline a specific urban challenge AND existing solutions or possible answers or new ideas, as well as prospects of solutions worth sharing, communicating and appraising in terms of their transferability. These solutions should inspire MegaCitizens communities to kick off new projects, and duplicate or adapt the solutions they have seen to their megacity’s local needs.

ShortDocs can’t only broadcast megacities’ challenges.

The ShortDoc Maker should include in his/her ShortDoc a social and/or environmental impact initiative.  A social impact initiative is the development of solutions that answer individual basic needs and cohesion amongst communities or groups. An environmental impact initiative is directly linked with the preservation of our planet and its resources.

Several topics can be found as a means of inspiration in the 17 United Nations Sustainable Development Goals (SDGs) (more information). Please be aware that  these topics (or UN Sdg’s) can be interdependent.

We expect a solution that includes a viable initiative in terms of durability, inclusivity and equity.

     b) Mandatory Components:

  1. The ShortDoc must be shot entirely inside the urban area of one or several of the following 38 megacities[4] (metropolitan areas of more than 10 M. inhabitants): Tokyo, Jakarta, Delhi, Seoul-Incheon, Manila, Mumbai, Karachi, Shanghai, New York, Sao Paulo, Beijing, Mexico City, Guangzhou-Foshan, Osaka-Kobe-Kyoto, Moscow, Dhaka, Cairo, Bangkok, Los Angeles, Kolkata, Buenos Aires, Tehran, Istanbul, Lagos, Shenzhen, Rio de Janeiro, Kinshasa, Tianjin, Lima, Paris, Chengdu, Lahore, London, Bangalore, Ho Chi Minh City, Nagoya, Chennai, Rhine-Ruhr.
  2. the ShortDoc must be less than 4mn and for a better quality on big screen, we recommend you Full HD format (1920×1080) encoded in h264 (.mov, .mp4).
  3. the ShortDoc title (30 characters maximum) should be written in the appropriate field as well as its description (less than 300 characters). This short description will be considered in the final evaluation. ShortDoc title must appear during the first 20 seconds on the screen.
  4. the ShortDoc must be uploaded with subtitles in English. The subtitles must be integrated to the ShortDoc in the following pattern:Police: Calibri, Normal, 70, in white. Black outline, size 2.

    The subtitles must be kept on one line only, in the lowest part of the screen.

  5. the ShortDoc must be uploaded with a high-quality thumbnail (JPG picture format 1600×1200) that best represent your topic. This picture might be used and published for general public release.
  6. the ShortDoc must include closing credits with the following information: ShortDoc Maker’s name, year of production, participants, stakeholders and location. Also mention the “initiative holder” presented in your ShortDoc, if any. When formal information is provided (statistics, data, quotes…), make sure to check the source and to mention it in the closing credits.
  7. the ShortDoc Maker must add his/her student card or certificate (when applicable).

     c) Where and how to upload your ShortDoc?

Once you have registered online on our website before July 15, 2019 (midnight French time) and once your ShortDoc is ready, you will have to upload it on the shortfilmdepot platform before July 31, 2019 (midnight French time). A tutorial will be provided to help you go through this whole process.

Important note: the ShortDoc Maker who registers on the shortfilmdepot platform must be the same person who first registered on our website. If the ShortDoc was produced by a team, there must be only one representative for the group. If the team’s ShortDoc is awarded, the representative will be given the rewards.

Be aware that uploading your ShortDoc will cost you one stamp (shortfilmdepot’s means of payment) of 1.50 euros excluding tax to 3 euros excluding tax, depending on how many stamps you buy (x1, x5, x20, x50)).

On special circumstances, you may apply for reimbursement. Your inquiry must explain the reason of your claiming, attached the shortfilmdepot invoice and must be sent before August 15, 2019. The MC-SD Team will do its best effort to send you the money back through western union money transfer.

6. JUDGING AND WINNER SELECTION

Be aware that a ShortDoc sent after July 31, 2019 (before midnight that day Paris UTC+2) won’t be accepted unless a deadline extension is officially given by MC-SD.

After that, the public vote and the jury selection will determinate 15 to 20 selected ShortDocs which will then be broadcasted during the Paris Award Ceremony and the local events in other megacities.

  1. The public vote: The vote for “The Public Choice Award” will take place between August 12 and September the 16, 2019 (midnight French time). The voting will take place on the MC-SD Youtube channel. MegaCitizens can vote for each ShortDoc by attributing them a “thumb up”. A voter can only vote once for a given ShortDoc and the “dislike” button won’t be taken into account for the votes. The ShortDoc with the highest number of “likes” will be awarded as the Public Prize (with the agreement of the MC-SD 2019 jury who is given the right of approval). To avoid any fraud, if the Jury don’t validate the 1st Public Prize, the second ShortDoc with the highest number of likes will be Awarded (in previous Editions, the Jury has always validated the Public Choice). Information about YouTube Community Guidelines.
  2. The jury selection: Jury selection for all awards and prizes except the “Public Choice Award” will take place between August 12 and September 16, 2019 (midnight French time).

 

7. JURY SELECTION CRITERIA

-1- Quality (esthetics) of the production and clarity of the message

The image, the sound, the respect of the subtitles format and of the logo instructions will be evaluated as well as the artistic and creative angle.

-2- The power of the proposals and solutions and its replicability

The realism of the shown proposals and/or existing solutions and its impact on the megacity and how it helps improving life of the urban dwellers will also serve as main criteria.

-3- Thumbnail, title and description

The title and description given will also be considered. The title must not exceed 30 characters and the description 300 characters, space included.

 

8. GENERAL CONDITIONS

Video contest Terms and Conditions of Wednesday 16 of January 2019

MC-SD Administration has a right to modify the mentioned information anytime.

In case of changes, the new information will be posted on our website. It is the responsibility of the participants to stay informed about possible changes (which would be highlighted in blue). MC-SD Team will inform you of any change by mail. This is the reason why we ask you to register first with the ShortDoc Maker Form on our website before sending your ShortDoc on the shortfilmdepot web-platform.

By accepting the prize, the winner acknowledges that MC-SD neither made, nor are in any manner responsible or liable for any warranty, representation or guarantee, express or implied in fact or in law relative to the prize or to any portion thereof.

If for any reason, the promotion is not capable of running as planned, including without limitation, any suspected evidence of tampering or technological corruption or if any portion of the contest is compromised by a virus, bugs, worms, fraud, strikes, terrorists acts, criminal acts of third parties, an insufficient number of qualified entries, or any other causes beyond MC-SD control which  in  MC-SD  sole  opinion,  corrupts, threatens or impairs the administration, security, fairness, integrity, or proper conduct of the promotion, MC-SD reserves the right to cancel, terminate, modify or suspend the contest at their sole discretion.

 

9. DATA PROTECTION

 Any information collected by registering to enter the contest shall be used by MC-SD only in a manner consistent with these Official Contest Rules.

The data subject has a right to access its data collected. In addition, he also has a right of rectification, deletion and opposition to the processing of data about him if based on legitimate grounds, pursuant to the conditions stipulated by law no. 78-17 of the 6th of January 1978 modified in 2004 on computer information, files and civil liberties. To exercise this right, contact the MC-SD staff by e-mail to: contact@megacities-shortdocs.org.

 

10. GUARANTEES

  • Participant declare that his/her ShortDoc doesn’t violate the rights of any third parties or doesn’t promote content that are of a violent, pornographic or libelous nature, more specifically, racist, xenophobic, pedophile, unhealthy or communitarian. Essentially, nothing detrimental to human dignity. No encouragement of criminal offence, war, crimes or crimes against humanity will be tolerated.
  • Each submitted ShortDoc should not encourage the consumption of cigarettes, alcohol drinks, drugs or any other prohibited products.
  • Participant declare that his/her ShortDoc does not counterfeit from an industrial or intellectual property right or copyright, as an original work, a brand or a logo, neither mentioned any content subject to copyright and intellectual property right such as trademarks, photos, logos and banners without the prior approval of the owner. Participant certify that he/she has obtained all the publicity right to any persons who could be identified in the video.
  • Participants declare that they hold all the copyrights, intellectual property rights and all other types of rights, or the authorizations required, for the film to participate in the MC-SD competition and for all other rights granted to MC-SD under the terms of the present regulations. Consequently, participants guarantee MC-SD against any claims, demands, suits, and actions taken against it by third parties on any grounds whatsoever, including, but not limited to, libel and defamation or invasion of privacy. Participants undertake to guarantee, compensate and hold harmless MC-SD against any expenses, in particular, expenses and fees related to court proceedings, and direct or indirect damage, as well as any sentences imposed on MC-SD or payment resulting from a settlement signed with the plaintiff. In addition, participants are reminded that failure to hold the rights and authorizations required for the film to participate in the MC-SD competition and for all other rights granted to MC-SD as referred to in the present article, may result in the application of criminal and civil penalties as provided by the law.
  • Participant declare that his/her ShortDoc complies with any current legislation and regulations in effect.

If the MC-SD team identifies a non-compliance with these conditions, the ShortDoc concerned will be disqualified from the contest. This decision belongs to the MC-SD judgment and if unfortunately, the ShortDoc is disqualified, MC-SD’s team is committed to explain the non-compliancy reason to the ShortDoc Maker.

 

11. TELEVISION BROADCASTING AND INTERNET

Participants give MC-SD free permission to reproduce and broadcast clips of the selected films presented in the Festival on terrestrial, digital, cable, satellite and ADSL television channels, on Internet sites, mobile telephony or by any other communication network. Any film could be displayed in the same format or only part of it (a% of the total duration) with or without subtitles, dubbed or with audio description. They can only be used as part of stories covering the Festival, TV or Web programs and interviews and/or promotional trailers or advertising for the Festival current or future Editions and for MC-SD’s official Partners supporting social and/or environmental causes. Permission for using these clips is granted once for all, starting on the date of submission of the film.

 

12. MISCELLANEOUS CONDITIONS

The online registration to the MegaCities-ShortDocs Film Festival implies acceptance of these terms and conditions. Failure to comply with these Terms & Conditions may result in disqualification from the Contest. MC-SD Contest Administration reserve the right to permanently disqualify any person it believes has intentionally violated these Terms & Conditions.

Contest is subject to all country and local-city laws and regulations.

 

13. APPLICABLE LAW AND JURISDICTION

These Terms & Conditions shall be governed by and construed in accordance with the laws of France. The French courts shall have jurisdiction

 

[1] The trip to Paris consist of one plane ticket per ShortDoc Maker from his/her megacity of origin, where the film was filmed to Paris to assist the Awards Ceremony in mid-November 2019 and 3 nights in a Parisian Hotel. Those ShortDoc Makers will receive an email invitation prior to the Paris Award Ceremony and need to proceed the needed administrative tasks to get their visa before mid-October, 2019. No claim will be addressed to MC-SD in case the winner of the invitation didn’t obtain his/her visa before, and the flight and hotel nights will not be compensated.

If a Parisian ShortDoc Maker wins an award, the reward would be a trip to New York with accommodation for 3 nights to join the local screening.

[2] In case the Awarded ShortDoc Maker wanted to extend his or her stay in Paris beyond the 3 nights covered by MC-SD, he or she would have to cover the cost difference between both flight tickets if the new ticket is more expensive than the original one.

[3] If the Awarded ShortDoc Maker is not available for the Paris Award Ceremony, the trip reward will not be converted into a financial reward.

[4] Building on two main reports, the UN world cities in 2018 data booklet and the Demographia World Urban Areas, 14th Annual Edition: 2018:04